Emory's Open Access Publishing Fund

Emory University's Open Access Publishing Fund provides funds to make it easier for Emory authors to publish in eligible open access (OA) journals and books when no alternative funding is available. The goal of the fund is to foster the exploration of new and innovative publishing models across research communities.

Emory strives to create positive transformation in the world. One approach is for Emory authors to make their research available OA.  Emory joins other universities in the United States and Europe in offering its authors a fund to assist with publication charges for OA journals and books.

Emory University researchers may apply for the Open Access Publishing Fund by filling out an Open Access Fund Request.  Please see guidelines below for eligibility requirements.

Guidelines

Who is eligible to receive funds?

Emory University faculty, post-docs, researchers and currently enrolled graduate and undergraduate students are eligible to apply. Preference is given to authors who have not been previously funded.  Due to limited funds, any given author is limited to one fund reimbursement per fiscal year.

Any open access article or book published with support from this fund must be submitted to OpenEmory

What publication venues are eligible?

The article or book must be published with an open access publisher that does not charge readers or institutions for access to the publication.  To be eligible, journal publishers must be listed in the Directory of Open Access Journals (DOAJ) and book publishers may be listed in the Directory of Open Access Books (DOAB). Also, a publisher must be a member of Open Access Scholarly Publisher's Association (OASPA) or meet its Code of Conduct.

Journals or books with a hybrid model (some content available for a fee and some content available open access) or delayed open access are not eligible for this fund.  Articles and books must be fully available open access at the time of publication.  Currently, the major open access publishers BioMed Central, Public Library of Science (PLoS), and Hindawi meet these requirements, as do many other smaller open access publishers.

Please note that choosing where to publish is an individual decision. Authors should consider the advantages and disadvantages that a publishing venue may present to an author’s career development. We trust that Emory authors will assess the impact of the publishing venue and consult with a department chair, mentor or senior colleague when appropriate.

What fees can the fund reimburse?

Funds are awarded on a first come, first serve basis. The maximum reimbursement is $1,500 per article or book.

Due to limited funds, any given author is limited to one fund reimbursement per fiscal year. Funds may be used for open access publishing and processing fees, including open access page charges.  Funds may not be used for reprints, color illustration fees, non-OA page charges, permissions fees, web hosting for self-archiving, or other expenses not directly related to open access fees.

What if I have data to publish too?

The SCO can assist you in selecting an appropriate repository to deposit and share your research data. If the repository charges a fee to deposit, we also administer the Research Data Distribution Fund to support Emory University researchers  depositing research data in an established repository when no alternative funding is available. Faculty and currently enrolled students who meet the eligibility criteria are all eligible to apply for funds.

What if the research was grant-funded?

The Open Access Publishing Fund is a fund of last resort. Articles or books for which alternative funding is available are not eligible.  This includes articles reporting research funded by a gift or grant from
  • A granting agency (i.e., NIH),
  • A foundation (i.e., NSF), or
  • Another institution (including Emory itself)

that allows grant funds to be used for open access publishing fees.

Please note: this policy applies whether or not the particular grant had budgeted for such fees. Articles funded by an institution that itself pays article processing fees on behalf of the author are also excluded.  An author must have exhausted all other grant and other funding sources to be eligible for this fund.

How do I apply for funds?

Articles or books published after September 1, 2012 are eligible for this fund.  You may apply for Open Access Publishing Funds by completing an Open Access Fund Request.

At what point in the publication process should I apply for funds?

You may apply for funds before submission for publication, after acceptance, or immediately after publication.  Your request will be evaluated against the above guidelines.  If you have not yet submitted for publication or received acceptance, your request will be conditionally approved awaiting official acceptance by the publisher. All conditional approvals expire 6 months after notification of approval or at the end of the fiscal year. After expiration, you are welcome to reapply.

PeerJ

Emory has established an institutional membership with PeerJ, an open access journal focusing on the biological and medical sciences. Emory will pay the cost of a Basic PeerJ publication plan for each Emory author on a paper that is accepted for publication in PeerJ. This PeerJ Basic plan remains yours for life, even if you leave Emory.

Please see the Emory page at PeerJ for more information and contact Lisa Macklin with questions.

Administration of the Fund

The Scholarly Communications Office of the Emory University Libraries administers this fund.  The fund began as a pilot in September 1, 2012 and has been renewed in subsequent fiscal years.  The fund is evaluated at the end of each fiscal year.  The fund may be suspended if sufficient funding is not available, which will be announced on this page.  The parameters of reimbursement may be changed as appropriate with the advice and counsel of the University Senate's Library Policy Committee.