Depositing and Publishing Data

Adding a New Dataset

Once you have created your Dataverse account, you may add your data to the Emory Dataverse. You will create a new dataset for the data files and information about your data.
  1. Log in to the Emory Dataverse, click on the Add Data button on the right-hand side above the list of datasets, and select New Dataset.
  2. Enter information about your dataset in the required fields with an asterisk: Title, Author Name, Contact Email, Description, and Subject. The Distributor, Depositor and Deposit Date are also required, but the Emory Dataverse will automatically fill out these fields.
  3. Dataverse will generate a full citation to your dataset, including the DOI.
Although it is not required, we highly recommend completing extra fields as they relate to your dataset. The Metadata section below covers other types of information you may wish to provide.

Uploading Files

  1. To add data files to your dataset, go to the dataset you want to update and select the Files tab. Click the Upload Files button to upload your data.
  2. Click Select Files to Add and browse to select your relevant files, or drag and drop files directly from your computer into the browser window. If you are uploading compressed files in zip format, the files are unpacked automatically.
  3. As you upload files, they will appear in a list. From this list you can edit file names, add a brief description, or apply a category (documentation, data, or code) using the Edit Tags button displayed next to each file.
  4. Once you have finished uploading your files, click Save Changes to finish. You can return to this screen at any time and edit the files before submitting your dataset to be published.

For more information about supported file formats, see the Dataverse Project User Guide.

Metadata: Describing Your Data

The more information you provide about your data, the better. It helps others understand the nature, context, and purpose of your research.
  • Required fields: these fields are marked in Dataverse with an asterisk and must be completed: Title, Author Name, Contact Email, Description, and Subject. Although it is not required, we highly recommend completing extra fields as they relate to your dataset.
  • Related Publications are especially helpful to include. Enter the full citations for any published work (e.g., journal article, book chapter, thesis or dissertation) that uses the data.
  • Help boxes will appear as you hover your cursor over metadata field names, and provide more detail about the kind of information that a field requires.
  • When you have finished entering your metadata, click Save Changes at the top or bottom of the screen. You can log back in to edit your dataset’s metadata at any time.

Publishing a Dataset: Submit for Review

When you have finished uploading your files and completed all relevant metadata fields, you can submit your dataset for review by an Emory Dataverse administrator.
  1. Go to your dataset and click on the Submit for Review button in the upper-right. This will notify the Emory Dataverse administrators, who will review your dataset for completeness.
  2. You will receive an automated email message from Dataverse notifying you that your dataset is under review.
  3. You will then receive either a confirmation message once your dataset has been published, or a follow-up message from an Emory Dataverse administrator if there is any incomplete information to edit before releasing the dataset.

All data deposits need a printed or electronic copy of the signed Data Deposit Form. Download the Data Deposit Form.



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